Receiving Features on the Web Console

Receiving Features on the Web Console

The Inbound tab is the control center for the receiving process. It allows the user to manage Purchase Orders, as well as display information about the Purchase Orders currently in WithoutWire. After integration imports Purchase Orders from the ERP system, a user can see that they were imported correctly by examining the Receiving Console.

Users can assign Orders from the Receiving Console (see Filtering Purchase Orders below.) There is also a dedicated page for assigning Purchase Orders to receivers called Receiving Assignments. To receive against Purchase Orders, you can use either a handheld device or use the Process Receipt Web Page.

Display Columns Available

The Inbound Console allows a user to see many pieces of information related to the Purchase Orders in WithoutWire. Below is a list of columns that can be seen, as well as a brief description of each.

Vendor –

The vendor name associated with the Purchase Order.

From Site –

If the receipt is a transfer, the From site will be listed.

PO Number –

The Unique Number (can include digits and text) WithoutWire uses as identification for Purchase Orders.

Weight –

The total weight of the expected product on the Purchase Order.

Scheduled Delivery –

The expected delivery date of the Purchase Order to the warehouse.

Status –

The Status used by WithoutWire to determine if the Purchase Order has been completed yet. 

Active User –

The user currently working on receiving the Purchase Order.

Percent Complete –

The percentage of product on the Purchase Order that has been received so far.

Details –

This is a link that takes you to a separate page for each Purchase Order. It has a list of the line Items and their quantities. 

Purchase Order Status

Each Purchase Order is given a status field to allow progress on a receipt to be tracked. When a Purchase Order is imported via Integration, it is assigned a status of “Unassigned.” If Auto Assign Orders is configured, then the Orders will be assigned to users automatically, and the status of the Purchase Order will be set to “Waiting for Receipt.” See Receiving Overview for more details on Auto Assign Orders.

Purchase Order Status Options:

New –

The Purchase Order has been imported but has not been auto assigned or unassigned yet.

Unassigned –

This state is the only state in which Purchase Orders can be assigned to users. This state will be bypassed if Auto-assignment is on.

Waiting for Receipt –

Purchase Order has been assigned out and is available on the mobile device.

Receiving in Progress –

Once a user opens up a Purchase Order on the handheld and begins to receive product, the Purchase Order will change to this status.

Receiving Complete –

Once the user marks the receipt as complete from the handheld, the system will update the Purchase Order to this status.

Exporting In Progress –

Receipts are getting sent back to the ERP.

Export Complete –

Receipts have made it back to the ERP and are ready to be posted and closed.

Complete –

Purchase Order is received in WithoutWire and the Purchase Order is closed in the ERP.

Filtering Purchase Orders

The receiving Console Allows users to filter the Purchase Orders based on a variety of factors. This allows a manager to easily see which Purchase Orders were completed around a certain time, which Purchase Orders have yet to be completed, and a whole bunch of other user-defined categories. 

Below is a list of all the details that can be used to Filter Purchase Orders:

Date Range –

WithoutWire allows the Inbound Console to be filtered by a date range. This is controlled by a “From” date and a “To” date. Users can set either or both to only show Orders before a certain date, after a certain date, or between two dates. WithoutWire has built-in calendars that can be used to visually choose a date, which can be accessed by clicking on the calendar icon next to each field.

Vendor –

Filter by a certain vendor. Use this combo box to show only one vendor at a time.

Status –

Users can select a status to view to help gauge the amount of Purchase Orders left in each status. If “Unassigned” is selected as the status to filter by, a user can choose which of these Purchase Orders to assign right from the Receiving Console, without having to navigate to the Receiving Assignments Page. Just check the box next to each Order to assign and click on the Assign button at the bottom of the page. Users can enter text to search by as well. The text entered can be searched by one of the following. All Purchase Orders which contain the text in the chosen field will be selected. This allows for a user to filter by all Vendors that start with “Vend00,” or to find all Purchase Orders with the Item “BNL90456.” 

The following can be used with text filters:

PURCHASE ORDER Number

Vendor

Item Number

Choosing Columns

The Inbound Console allows the user to remove any unwanted information from the Purchase Order grid. This can be done by selecting which columns to see when the console is filtered. Click on Select Columns to bring up a list of columns. Check the box next to a column to add it or remove it from view.