Expiration Dates and Shelf Life

Expiration Dates and Shelf Life

Expiration dates provide additional options in managing inventory. WithoutWire supports various formats or parsing of expiration dates and can be configured under System Maintenance > Configuration Settings. The following formats are:

Standard – MM/DD/YY, MM/DD/YYYY, M/D/YY, M/D/YYYY, MM-DD-YY, MM-DD-YYYY, M-D-YY, M-D-YYYY

Julian Date – A continuous count of days and fractions since Noon Universal Time on January 1, 4713 B.C.

GS1 Date – An application standard that formats date YYMMDD with a precursor [Note: either (15) or (17)]

Expiration Date Tracking in WithoutWire

The WithoutWire system assumes one expiration date per item/lot combo. If you are configured to use FIFO and an item is expiration date tracked, it will truly be FEFO. If you are using Primary Pick and an item is expiration date tracked, replenishment will be FEFO driven. If WithoutWire is configured for expiration dates as lot number, then all prompts will show fields as “Lot Number.”

Configuration Options Available for All Expiration Date Modes

Autocreate Expiration Date Using Shelf Life –

Used to determine the behavior during receiving process to either auto-generate the expiration date or not. If true, the date defaults to today’s date plus shelf life. If shelf life is not set or is zero, then the value is set to today’s date. This allows for situations where shelf life is incorrectly set. An administrator will be able to review these items which will be placed on hold automatically the next day. If false, the Expiration Date is manually entered by the user. If the Expiration Date for the given Item has been previously used in inventory, then that value will have defaulted on the screen.

Autopopulate Expiration Dates for Manufactured Goods Using Shelf Life –

Used to determine the behavior when a finished good or WIP Item is created. This setting determines whether to auto-generate the expiration date or not. If true, the date defaults to today’s date plus shelf life. If shelf life is not set or is zero, then the value is set to today’s date. This allows for situations where shelf life is incorrectly set. An administrator will be able to review these Items which will be placed on hold automatically the next day. If false, the Expiration Date is manually entered by the user. If the Expiration Date for the given item has been previously used in inventory, then that value will have defaulted on the screen.

Allow Edits to Autopopulated Dates –

Used to determine whether the user can modify an existing inventory item’s expiration date within various subsystems such as inventory adjustments, manufacturing, and receiving.

Place Product on Hold if Expiring In: (Days) –

Inventory will be placed on hold if it expires within a specified number of days from today. This will prevent expired or nearly expired product from being used to fulfill sales orders or in production.